The Planning Process
Complete the Onboarding Checklist (general topic and format selections, portfolio images, printed information check, contract, payment setup).
As soon as the full speaker team is assembled and the program schedule finalized you’ll receive your presentation times and we will initiate booking travel and accommodations. In the meantime, please pencil us in for May 10-14 and reach out if you have any scheduling needs or questions.
If you are doing a demonstration we will connect you with suppliers for your demonstration about 60 days in advance. You’ll need to have a handle on your needs at this time.
30 days prior to the event our team will meet to review the flow of the entire program. We will collect your presentation outline, slides and handout (if applicable) at this time. Public-facing elements will be reviewed by a copy editor for clarity and by the tech team for formatting.
At the Event
You’ll arrive the evening prior to your main stage session (to avoid any travel delays) and the panel or breakout session will take place the evening or morning prior to or following your main stage session. Speakers are typically in town for two nights.
You’re welcome to stay for up to three nights/throughout the event if you’d like to connect with peers.
You’re welcome to bring a family or team member — we will provide them with a pass.
Main stage sessions are on an elevated platform in a large room. You’ll be provided with a lapel microphone, a slide remote, and a countdown clock timer. We’ll introduce you, keep track of time, and moderate questions to fill the allotted program time.
Breakout sessions are in a room assigned based on group size. Some groups share a large room. Others have their own room. There will not be a screen or microphone in these sessions (unless you are leading a large group in the main session room).
Panel discussions will take place in a room assigned based on group size. There may be an elevated stage. There may or may not be a microphone (depending on group size).
When selecting wardrobe for sessions keep these things in mind:
The stage is elevated. If wearing a skirt, it should be midi-length or longer, and you should be able to sit comfortably at someone’s eye level.
Also consider your comfort and be sure the apparel will not require re-adjusting as you are working from stage.
Avoid jewelry that jingles, sequins that could catch and reflect concentrated light, and shoes that click. These things can take away from your message.
You’ll need a spot to clip your microphone pack and a lapel for the microphone.
Lastly, you’ll have a ton of fun! My favorite part is when the audience rushes the stage for photos of the demonstrations! The presentations are always well-received and appreciated by this vibrant community that is committed to Loving the World Through Flowers.
